How we take admission
12-june-2080
08 Mar 2021
Aren’t we all aware of the tedious, complex, and non-structured procedure of admissions? The admission process is a critical mission for any college/university. If it is executed professionally then it will maximize the satisfaction level of prospective students and increment the branding of the institute. The online college admission system is an integrated solution for the complete computerization of the admission process. Today the number of students applying to different institutions and universities is increasing manifold and the admission process is getting increasingly complex with applicants applying from different geographical locations and for multiple courses. Traditional admission management methods are not able to handle these scenarios for a large number of students. The increasing number of students seeking admission to academic institutes is causing tremendous pressure on the administrative body of the institutes. It is burdensome to conduct the manual process precisely and promptly. Hence, the need for online college admission system software is inescapable. There is an increasing requirement for using technology and adapting to an online application system and leave behind the traditional processes. The ‘Online Admission System’ is developed to simplify, streamline, and automate the educational institute’s student admission procedure. It provides support to the institute’s administration and admission seeking candidates by delivering a faster, transparent, and easy way of storing records and utilizing them for reference and proceedings.
Some major features to consider while Opting for an Online Admission System Software
Central Management System
In the manual admission process school, colleges and universities that provide multiple courses face difficulties in managing the admissions. If a student needs to apply for different courses then they need to visit the institute on different days of application deadlines and submit the forms as there is no centralized system to manage the information which creates a lot of trouble. A common admission platform setup is a unified database that can be used by multiple departments and by multiple users. All the data and information stored can be accessed by another department through secure role-based logins. An online student admission system should provide a unified platform that is cloud-based and accessible by everyone in real-time. All the applicant information is stored and maintained in a centralized database.
24*7 Availability
An online admission software should be available to all stakeholders every time. There should be no time limits with respect to the opening and closing times. The system should be functional 24 hours and 7 days a week. It enables anywhere, anytime advantages. One can access the system from any place in the world with the help of mobile devices. This makes it possible for applicants from across various locations to apply for admissions online without visiting the campus. This helps in a drastic reduction of admission processing time. The online college admission system can be integrated with the institution’s website so that the applicants can easily access it. The online admission software offers Proactive communication and better engagement with applicants.
Application Status
With the manual based admission process applicants have to call or even have to visit the institutes for updates on application status which is inconvenient. As soon as an applicant submits the registration form, the online application system for higher education institutions will guide the applicant through the entire process of admission. It can provide real-time updates on the application which allows applicants to view the status of their application on the admission portal.
Easy Communication
During the application form submission, support representatives should be available to resolve a query using the live chat tool. It helps to reduce errors, anxiety for applicants and parents as they can get instant query resolution. An online admission college system must have live chat tools that help to automate a simple query resolution process. Chat-bots can be designed with an approach to give a quick answer to the queries raised by the students and parents.
Easy Payment Processing
The university admission system involves multi-stage payments such as admission form fee, registration fee, enrollment fee, college fees, fee refund, etc. Maintaining records of all the payments is an important activity. Day to day and Manual handling of all the data can lead to human error. Online admission software helps to streamline the process of error-free payment which takes less time and provides a hassle-free withdrawal, user-friendly and fee refund process. The online admission system should send regular automated payment reminder emails to applicants or guardians which helps in eliminating the fear of delay in fee submission.
Three-Tier Model of Online Admission Software
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AdministratorThe role of the administrator is to set the student enrollment and online admission benchmark. Admins need to maximize the efficiency and productivity of their educational institutes in a seamless manner.
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ApplicantsThe online admission management system eases the hassles of a student’s admission journey to their desired college/university.
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SystemThe system empowers colleges and universities by assisting them to manage admissions online by eliminating long queues and manual bundle of paper-work and engaging applicants at each and every step of admission.
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